DOCUMENT MANAGEMENT SOLUTIONS

If you are worried about providing fast and reliable access to your critical documents, take a look at Iron Mountains Document Management Solutions.

Only a small subset of business documents require frequent access; however, fast, reliable access to these most active documents is critical to delivering quality service. For many organizations, document management is fragmented, inefficient, and costly - involving a mix of paper and electronic records; active and rarely accessed documents; onsite and offsite storage; and multiple vendors.

With Iron Mountain Document Management Solutions include options for managing active file rooms, document scanning and indexing, as well as a hosted repository, so that you'll have complete visibility and quick access to your most active business records.

Regain control and have the documents you need when you need them

There’s tremendous value in an integrated solution.  Today walls exist for many customers transitioning from physical to electronic processes.  Let’s start with the paper.  A customer may have some onsite, some at Iron Mountain, and some elsewhere. 

If paper needs to be scanned internally, staff need to be allocated to spend some or all of their time to that process where it is not a core function to the companies goals and objectives.  If a 3^rd party scanning company is chosen, then the records need to shipped back and forward which not only costs money for transportation, but takes time and creates risk in moving data unnecessarily. Once the electronic images are received back, they need to be stored somewhere, and building, supporting and maintaining an onsite repository will require more money and more people.

With Iron Mountain’s document management solutions, the walls disappear and companies have a single vendor to help manage their transition to electronic processes. With an integrated solution, there is no unnecessary transportation. The record can be taken off the shelf in a record center, scanned and loaded it into an electronic repository, without that piece of paper ever leaving the building.

In addition, because Iron Mountain can uniquely offer intelligent scanning, costs can be greatly reduced.  That’s above and beyond transportation costs associated with moving paper between vendors.  And because Iron Mountain can host the entire solution, the costs are spread out over a month-to-month basis helping a company optimize their budget.

Having Iron Mountain host these services also lets a company free up internal resources to focus on a company’s core business.

Finally, as with all Iron Mountain services, a company can recognize the benefits of business continuity, knowing that in the unfortunate case that disaster hits, a company’s records and information are still safe and accessible.

Iron Mountain Document Management Solutions:

• Speed the transition to Electronic Document Management (EDM)
• Effectively manage the total cost of storage and retrieval
• Integrate the management of your physical and digital records
• Enable fast, distributed and simultaneous access to records
• Improve process efficiencies
• Enforce consistency and compliance
• Support disaster recovery strategies

We help you evaluate your current document management environment and related costs, assess your needs, and develop a managed solution that supports your goals.

For more information about Document Management Solutions, call us at: 800-899-IRON (800-899-4766) or, request that we contact you.